DBS VERIFIERS TRAINING : A short 1 hour training session via ZOOM has been arranged on 14th September 2021 2- 3 pm to enable Ministers and Church safeguarding coordinators to verify DBS forms and check ID documentation locally.  Please contact the Panel office  to book your place or for more information. 

May 2021


Further to the statement in January 2021 - It is now possible to resume face-to-face verification with appropriate safeguards in place ( masks/ hand hygiene/ gel / outdoors).  As some churches are now opening and have completed a covid-19 risk assessment, it may also be possible to meet inside, with the church's permission, but following social distancing rules.

Verifiers who are clinically extremely vulnerable from coronavirus (previously known as 'shielding') or do not wish to meet applicants face to face will not be expected to do this. Other options are available - please contact the office.

Please contact the office if you have any concerns or queries.


February 2021

We now have a search facility on our website to help you to find the infomation you need. 

January 2021


Verifying forms has become more difficult due to Covid 19 restrictiions and no-one should break any safety rules or put themselves or others at risk during the ID checking process.


The DBS has made temporary changes to its ID checking guidelines to enable  checking over video conferencing or the use of scanned documents.  However the original documents still need to be shown as soon as possible.

Contact the Panel Office for more information

We expect that when restrictions are relaxed we may be able to resume face to face verification with appropriate safeguards in place ( masks/ hand hygiene/ gel / outdoors).  No verifier who is shielding or does not wish to meet applicants face to face will be expected to do this.

During this time we are prioritising first time DBS checks and no-one should begin direct work without a valid check.

December 2020

Individual church safeguarding policy statement 

We are pleased to share this new church policy statement to enable you to clearly state your church’s commitment to safeguarding vulnerable groups. 
Up until now the policy statement was to be found at the beginning of both Section 3 (Childlren) and Section 4 (adults) in the handbook.
We have now produced a separate document which will enable you to share and to display it more easily.
 You can find the document  in the policy  section of our webisite as a PDF or as a word document so you can add your own logo etc. 

New for 2020 - flowcharts and examples to help you to know who should do a DBS check click here



July 2020

Virtual work with young people information sheet and risk assessment

If you are working virtually with young people during this difficult season, r this leaflet gives some useful advice and includes anexample risk assessment. This will help you to to work in the safest way possible, consider all aspects of the activity and to make sure that appropriate safeguards are in place to protect all parties. This specifically refers to young people but may be helpful for all age virtual activities.

 20th March 2020

Corona Virus COVID-19 Protection Panel Notice

Sian and Julie will not be regularly in the office after today but will be working from home. We will be checking emails,  messages on the office phone (01745 817584) and mobile 07957510346. Please don't use these numbers for emergencies as we can't guarantee they will be picked up straight away.

All DBS forms and certificates that have reached the office by today have been processed but we cannot guarantee that DBS forms arriving at the office from 21st March onwards will be sent on to the DBS straight away or that a certificate will be returnedto you  as quickly as usual.
If you are planning on starting volunteering in this emergency please show your certifcate to your leader rather than send it to the office. (We will still need to see them eventually).

ADVICE AND SUPPORT This is a time where people are pulling together and showing incredible signs of altruism and care within our communities. It is also a time when people are under increasing strain and are very anxious and our vulnerable groups may be even more at risk of abuse and neglect due to increased isolation and need. Please remember there is help and advice available from many experienced and specialised organisations. There are some sources of support here ttp:// and also the Samaritans are available to offer advice and help to those who are struggling.

VISITING AND COMMUNITY SUPPORT I certainly dont want to undermine or undervalue the many demonstrations of incredible kindness that are being seen all around us but ask you to remember basic safeguarding principles. Although these principles apply to most community support activity with the vulnerable, from the Panel perspectice this is particularly aimed at any activities done in the name of the church rather that between friends or neighbours.

Please ensure that:

  • Activities are carefully planned and accountable. Make sure you have local guidelines and procedures to protect everyone (e.g. Church leader/ elder/ deacon is aware of the planned visits and any concerns are reported back)
  • You listen to people and treat them with dignity and respect
  • You respond to concerns and reports of abuse. (Even if it is hard to believe or the victim asks you to keep it quiet or a secret.)
  • An ethos of transparency and openness is promoted where all feel free to ask for help.
  • Always be mindful of your own safety
  • Follow current government health guidelines and take all possible steps to avoid transmitting the virus.e.g handwashing and self isolation when you or those you live with have any symptoms whatsoever.

Even at this time of national crisis we do have to remember that abuse can happen and many are even more at risk due to increased isolation. If you have concerns even if it is hard to believe be prepared to: RECOGNISE that abuse may be happening RESPOND by RECORDING your concerns and REPORT to the Police or Social Services.
See also

Please remind those who may be receiving visits:

  • That they should not allow strangers into their homes, even if they claim to be part of a Community Support Scheme. Check with the scheme first (not using the phone number supplied by your ‘visitor’)
  • To be wise when paying for shopping. Don’t pay a stranger or new person in advance and try to use electronic banking wherever possible.

With our kind regards and thanks for all your hard work and kindness
Julie and Sian

Please also refer to specific guidelines on the 3 denomination websites.


Read the DBS safeguarding FAQ and factsheet for community volunteers during the covid 19 pandemic



Summer 2019

During the summer holiday season our office opening hours will be slightly different to usual due to staff holidays. we apologize for any inconvenience.
PleIn an Emergency: If you are concerned about an individual or situation please ring the Police or local social services department. You can also ring the Panel Safeguarding Officer on 07957510346 for advice (please do not use this number for DBS enquiries over Christmas).ase leave a message on our answerphone (01745 817584) or e-mail This email address is being protected from spambots. You need JavaScript enabled to view it. and Sian or Julie will get back as soon as possible

In an Emergency: If you are concerned about an individual or situation please ring the Police or local Social Services department. For more helplines and sources of support go to the help and advice section of our website

Are you running a c hildrens holiday club this summer?

Activities such as Holiday Clubs for children under 12 years may need to be formally registered if they meet the criteria to be classed as regulated child care/day careRead this fact sheet and follow the links for more details.

Generally, activities for children over 12 or activities or those for under 12s provided for less than 2 hours per day or fewer than 6 days in a year do not need to be registered.
However you should still contact the Care Inspectorate Wales to inform them of the planned activity and to ensure that your club does not need to be registered.

It is an offence not to register a relevant activity



  December 2018

Julie and Sian and the Panel members and Directors wish you a very Happy Christmas and a Peaceful New Year. Thank you for working with us during 2018 to make our churches safer places. We look forward to working with and for you in 2019.

Please note that our offices will be closed over the Christmas period from 20th December 2018 til Monday 7th January.
In an Emergency: If you are concerned about an individual or situation please ring the Police or local social services department. You can also ring the Panel Safeguarding Officer on 07957510346 for advice (please do not use this number for DBS enquiries over Christmas).

July 2018

Home alone: A question I'm frequently asked during training sessions is " At what age can a child  legally be left alone"  People are usually surprised that there is no legal age as the maturity of children can vary so much , but parents can be prosecuted for neglect if it puts them at risk of injury or suffering.  This can be more of an issue during the long summer holidays - have a look at this NSPCC advice  if youre concerned about a child or if you are trying to assess if your child is ready to be left on their own.

This guide gives sound advice and useful tips to help parents decide in which situations they may leave their children home alone, and what they need to do to ensure their safety and wellbeing. 


June 2018

NEW DBS privacy notice May 2018: click here to read what the DBS do with your information. 


May 2018

The Independent Inquiry into Child Sexual Abuse has published its Interim Report 

The Inquiry was required under its Terms of Reference to publish an Interim Report in 2018. This report fulfils that responsibility and provides an overview of the work undertaken by the Inquiry so far.

The Interim Report sets out what the Chair and Panel consider to be the key emerging themes from the Inquiry’s work to date and includes recommendations for specific changes which will better protect children from sexual abuse. 

You can read the report or executive summary here


April 2018

Charity Trustees and Safeguarding

We've updated the useful links section of our website to include the most recent Charity commission information about trustees and safeguarding

or read Annex 1 safeguarding and Trustees here 



Safeguarding Week 2017 Monday 13 November 2017

“Safeguarding is everyone’s responsibility” – Huw Irranca-Davies

Everyone in society has a responsibility to protect and safeguard children and adults from abuse and neglect, Minister for Children and Social Care, Huw Irranca-Davies has said. link to article 



Health and social services13 November 2017Programme for Government - Healthcare

Launching National Safeguarding Week, the Minister said people who have suffered abuse and neglect are encouraged to come forward and share their experiences with the appropriate authorities, so that society learn and recognise the signs to prevent abuse happening in the future.

January 2017

Independant Inquiry into Child Sexual Abuse The Inquiry has published a report on 16th December which shows the findings of their Internal Review and their intended work schedule for 2017/18.) click here to read

 Click here to learn more about the inquiry

Charities Commisison announces it will be revising its safeguarding strategy during 2016/17 

Safeguarding will also be a priority. The work of the Independent Inquiry into Child Sexual Abuse is likely to have significant implications for all charities working with children and vulnerable adults, and for public authorities including the Commission. We will be communicating safeguarding lessons to trustees and staff in charities and at the same time we will be refreshing our strategy on safeguarding through our expanded Safeguarding Advisory Group.


December 2016

 Sian and Julie would like to wish you a Merry Christmas and a Happy New Year and to thank you for your support and cooperation throughout 2016.

Please note our office is now closed until 3rd January 2017

If you have a query regarding a DBS application please contact us in January or send an email or leave a message on our answer machine and we will get back to you as soon as we can in the new year.

In an emergency or if you have concerns about an individual please refer to the advice and support page of our website for sources of support or click here

You can also leave a message for the Safeguarding Officer on her mobile 07957 510346  and she will get back to you as soon as possible.

Thank you 


















September 2015

Changes in DBS checks arrangements for the Baptist Union of Great Britain(BUGB) from November 2015


Some Baptist churches have received an email from Stephen Boyo of the Churches Agency for Safeguarding (CAS) advising them that responsibility for checks will be changing to Due Diligence from November.


Please note that this does not affect Baptist Union of Wales Churches. The Interdenominational Protection Panel remains responsible for processing your checks. If you are unsure or have any questions don't hesitate to contact us.


Thank you








Please click on the training tab to see details of our upcoming training sessions.


If you would like to arrange a session in your area please contact our office.






July 2014


To see a copy of the Poster " SAFEGUARDING EVERYONE" that corresponds with the new Safeguarding handbook click here


Please contact our office if you would like to recieve an A3 copy 


Leaflets are also available click here to see a copy and contact us if you would like to receive more.


June 2014


Review of workers/ volunteers with vulnerable groups


It is the current policy of the Presbyterian Church of Wales, Union of Welsh Independents and the Baptist Union of Wales to do a Disclosure and Barring Check (DBS) every 4 years for those who work with vulnerable children or adults. This process is carried out on behalf of the churches by the Interdenominational Protection Panel.


Unfortunately we have had a very poor response to invitations to individuals who were due for a 4 year re-check to complete a Disclosure and Barring Service form or to inform the Panel that they are no longer working with vulnerable groups.  At a recent meeting, the Interdenominational Protection Panel members agreed that we need to establish an up to date list of those who are actually working with vulnerable people within our churches to enable us to concentrate on providing the checks and training for the correct people. It was agreed that this review of workers and volunteers within each church should be carried out through each Presbytery/ Connexion/ Association as a matter of urgency to ensure that we are able to comply with our current policy and procedures to safeguard vulnerable individuals.


Thank you for your help


Please click the links to To download a copy of the letter to churches and the response form




January 2014


The Interdenominational Protection Panel has launched a new Safeguarding Vulnerable Groups Handbook




This new handbook replaces “For the Sake of Our Children” and includes working with children, youth and vulnerable adults.


Its aim is to help churches from the Union of Welsh Independents, Baptist Union of Wales and the Presbyterian Church of Wales to recruit workers and volunteers and work with vulnerable groups in a safer manner.




Speech by Rhian Huw Williams, Chief Executive of the Care Council for Wales


Rhian Huws Williams had agreed to make a speech at the Launch of the Safeguarding Vulnerable Groups Handbook in January 2014.


Unfortunately she was unable to attend on the day but we are grateful to her for allowing us to share her speech.  Here is an extract:-  


"We've moved on from the time we launched “For the Sake of Our Children”, when there was some concern that the chapels were going overboard. Now, hopefully there is a better understanding of the responsibility – as I said earlier - the responsibility to make sure that everyone who works in the name of chapels and churches is safe and suitable. No Messing! Also we need to ensure that we understand our responsibility for each other and those in our communities - that means an awareness of what the characteristics of vulnerable people are, how children and people are harmed and how we should respond."


Rhian Huw Williams For the full version of the Speech please click here



Leave Website